Unlocking Simplicity in Condo Expense & Budget Tracking

AI handles the repetitive work so you can focus on high-value decisions that truly matter, turning hours of manual tasks into seconds of automation and giving you back the time to manage your condos with clarity, precision, and confidences.

The 3 Big Challenges That Condo Administrators Face

Behind every condo lies the same trio of challenges: intricate accounting, manual invoicing burdens, and owners who demand clarity and precision.

Charges Allocation

Condo Administration regulations require meticulous handling of charge allocations, from ownership quotas to special distribution keys for heating, maintenance, garages, and mixed-use spaces. For a small administrator, even one incorrect allocation can trigger disputes, create hours of rework, or undermine trust in the financial statements.

Our digital platform applies smart automated rules to instantly sort invoices, assign the right allocation keys, and keep budgets up to date. Routine tasks run themselves, reducing errors and ensuring full compliance with Swiss standards. For the administrator, this means fewer headaches, more time saved, and clearer, more reliable financials, all without the manual effort.

Supplier Invoices and Manual Follow-Up

Contractors still send inconsistent documents, PDFs, scans, handwritten notes.
Sorting, checking, categorizing, and uploading each expense drains your time and increases the risk of expensive mistakes.

Our digital platform takes the pain out of supplier invoices. It automatically reads, organizes, and categorizes every document, no manual sorting or typing. You save time, avoid mistakes, and keep a clear, reliable record of all expenses with minimal effort.

Reporting Compliance

Regulation demands clear accounting, accurate reports, and complete documentation. And today’s co-owners expect to access all this information anytime, anywhere. They want up-to-date statements, transparent expense details, and immediate answers between meetings.

With a modern digital platform like ours, small administrators can finally meet these legal obligations and rising expectations effortlessly, delivering instant access, transparent reporting, and professional documentation without increasing workload.

As a result, small Condo administrators must juggle complex finances, heavy manual tasks, and rising expectations, a difficult balance without modern tools. With the right digital platform, these challenges become manageable and far more efficient.

How AI Helps You Stay in Control, Effortlessly

Smart Digital Tools for Stress-Free PPE Administration

Below is what a modern AI-enabled platform can bring to your day-to-day operations, each point includes the feature, how it works, and why it matters for a small administrator like you.

Invoice Intelligence

AI reads incoming invoices (PDF, email, photo), extracts amounts, supplier names, dates, and automatically identifies the correct cost centre and allocation key.

No more manual typing or guessing. You save hours every week, reduce accounting errors, and ensure your allocations comply with PPE rules, even across complex buildings.

Predictive Budgeting & Planning

The platform analyses past expenses, maintenance cycles, and building age to forecast future costs and renovation needs.

You can finally propose accurate budgets and long-term renovation plans without spending days on spreadsheets. Owners see you as proactive, transparent, and in control.

Automated Co-Owner Statements

Each owner’s expenses, charges, and balances are updated automatically. Annual statements and meeting-ready financial summaries are generated instantly.

You spend less time preparing documents and more time managing your buildings. Your AGMs run more smoothly, and owners gain clarity without back-and-forth emails.

Supplier Tracking & Work Validation

AI organizes quotes, orders, and invoices by supplier. It highlights inconsistencies, duplicated charges, and late invoices in real time.

You gain total visibility into your contractors’ performance and pricing. This strengthens your negotiation power and reduces the risk of billing surprises during the year.

Real-Time Dashboards for Transparency

At any moment, you can access dashboards showing spending progress, budget consumption, renovation fund levels, and outstanding payments.

Co-owners trust administrators who communicate clearly. These dashboards allow you to answer questions instantly and demonstrate full financial mastery.

Automatic Reminders & Payment Tracking

The system monitors unpaid charges and sends polite, automated reminders to co-owners, always on time, always correctly documented.

Cash flow improves, manual follow-up disappears, and you avoid uncomfortable conversations. You recover unpaid charges quickly and professionally.

Why It’s Time for a Better Way

Modern Solutions Match Today’s Growing Demands

As condo administration becomes faster and more complex, traditional tools like paper invoices, emails, and spreadsheets simply can’t support the level of efficiency and clarity that teams now expect.

The good news: a digital platform transforms this challenge into an opportunity. By automating routine tasks, centralizing information, and ensuring accuracy from the start, it empowers administrators to work confidently and efficiently. The result is real-time transparency for co-owners and a smoother, more professional experience for everyone involved.

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We’re putting the final touches on the app. A limited group of early users will get exclusive access before the public release. Sign up now to be part of the first community shaping the future of property management.

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